NNPS Policies & Procedures



There are currently days left to complete the Acceptable Use Policy online acknowledgement form.


POLICY IJND: Technology Acceptable Use Policy


These procedures define the responsibilities of Newport News Public Schools Employees, Non-Employees, Volunteers, and Students using the computers, telecommunications, network and Internet resources provided by the school division. 


All Newport News Public School (NNPS) Employees, Non-Employees, Volunteers and Students.

Statement of Procedure

Use of the NNPS Computer System should consist of activities necessary to support the purpose, goals and mission of NNPS.

Every authorized user is required to read and acknowledge these procedures annually either by signing the appropriate user agreement form or the online acknowledgement form.

Failure to read and acknowledge these procedures may result in a loss of NNPS Computer System privileges.  Student forms will be filed in their school offices.  All other user forms will be on file in the Human Resources office.

1. Privacy:
Communications over the division’s network shall be considered public information and handled as such.  Authorized users shall have no expectation of privacy in their use of the NNPS Computer System.  All electronic information created, sent, received, accessed, or stored in the NNPS Computer System is subject to inspection and monitoring at any time as authorized by the Superintendent or designee and may occur without notice to users. 

Under the direction of the Superintendent or designee an authorized users NNPS Computer System privileges may be revoked and the authorized user may be reprimanded at an appropriate level as outlined in section 12, Violations and Penalties, of this procedure.

In addition, disclosure may occur pursuant to the Virginia Freedom of Information Act (FOIA), Code of Virginia, §2.2-3700 et seq., legal process and civil discovery, and division reviews and maintenance.  

2. Security and Use:
Access to the NNPS Computer System is restricted to authorized users.  Authorized users are responsible for their individual account information and should take all precautions to prevent others from accessing their account. 

At no time is an authorized user allowed to use another authorized users account credentials to access the NNPS Computer System. 

Authorized users may only destroy files, data and resources that lie within the scope of their responsibilities and as defined by the Library of Virginia and the division's Records Manager.

At no time is a connection permitted between the NNPS Local Area Network and a non-NNPS Computer System including non-NNPS mobile devices such as phones, tablets, laptops, mobile devices, or other computer platforms.

Authorized Users shall not use the NNPS Computer system: 

  • For personal gain, commercial purposes, or political lobbying;
  • For the propagation of viruses, phishing, computer worms, Trojan Horses, spamming, and other malicious software applications;
  • For sending, receiving, viewing, or downloading illegal content or to conduct illegal activities. 
  • For transmitting fraudulent, threatening, abusive, vulgar, obscene, rude, intimidating, harassing, or discriminatory information;
  • For accessing any external web based e-mail systems while connected to any part of the NNPS Local Area Network. 
  • For accessing an external system or service as any other individual. 

Authorized users should immediately notify their teacher, supervisor, or Help Desk if they have identified a possible security breach.

3. Confidentiality:
Authorized users who have been granted access to confidential data, electronic and/or hard copy materials holds a position of trust and must preserve the security and confidentiality of the information. 

For purposes of this procedure confidential information includes, but is not limited to:

  • Student educational information and discipline records;
  • Non-public personal information concerning employees, applicants, and students including first and or last name, date of birth, residence, age, telephone, email address, gender, race, criminal record, driver’s license information, system user IDs and passwords, social security numbers, internal communications, bus routes, banking or financial information, medical and health information, disability status or special needs, insurance information, and personal benefits information;
  • Division information which has not been publicly published or released with Division authorization, including but not limited to budget, financial, negotiation, bidding, and other information;
  • Division research data, information, and findings that are protected by law, contract, or policy;
  • Information described as confidential under any other Division policy, rule, or directive;
  • Other information and records which the employee is directed under proper authority to not disclose.

Confidential information does not include information publicly disclosed by the Division or which is required to be disclosed pursuant to law or contract.
This procedure does not prevent or prohibit the internal use of confidential information for the legitimate academic, administrative, and operational purposes and needs of the Division as authorized by the Superintendent.

Security access to confidential data will be provided to all employees and non-employees with job duties that require them to handle such information. All employees and non-employees are required to safeguard such information and only use or disclose this information as expressly authorized or specifically required in the course of performing their specific job duties. Users of confidential data should work with de-identified data whenever possible.

4. Facsimile (Fax):
NNPS fax machines are to be used by authorized users. Use of the NNPS fax machines should pertain to business use. 

Any review, dissemination or use of a NNPS fax transmission by a person other than the addressee is prohibited.

Students are not authorized to use NNPS fax machines unless permission has been granted by a NNPS employee.

5. Telephone Service:
The NNPS telephone system provides a telephone for every office position and in every classroom.  Use of the NNPS telephone system should pertain to business use. 

Students are not authorized to use the NNPS telephone system unless permission has been granted by a NNPS employee or in the case of an emergency and a NNPS employee is not available.

6. Copyright:
Authorized users must not knowingly load copyrighted data onto the NNPS Computer System or use commercial software in violation of its copyright and/or licensing agreement and will not perform downloads or installs.  Refer to School Board Policy EGAD, Copyright Compliance for the complete policy.

7. NNPS Computer System Software:
Only division-approved and provided software shall be loaded on the NNPS Computer System.  No software shall be downloaded or installed on any device in the NNPS Computer System without written approval from Technology or the program administrator.

8. Academic Freedom, Selection of Material, Student Rights to Free Speech:
Federal and State Laws on academic freedom and free speech will govern the use of the Internet.  When using the Internet for class activities, teachers will select material that is appropriate in light of the age of the students and relevant to course objectives.

9.NNPS Websites:
School and departmental administrators or their designee(s) are responsible for overseeing the content of their school/sites web pages and for ensuring that published content is relevant to the school/site.  Refer to School Board Policy IJNDA, Internet Sites for the complete policy.

10. Electronic Mail (e-mail):
The NNPS e-mail system provides authorized users the capability of sending and receiving electronic communications among all schools and the central office in addition to electronic communications outside the school division.  Use of the NNPS e-mail system should pertain to business use. 

All user e-mail, both sent and received, is archived by the division’s e-mail archiving system and retained in accordance with the policies and procedures defined by the Library of Virginia and the division's Records Manager.

11.Text Messaging:
Text messaging may be provided to those authorized users requiring cellular service as part of their job requirements.  Use of text-messaging should pertain to business use.

12. Violations and Penalties
Authorized users will be given notice of violations and given an opportunity to provide explanation for determination regarding continuing access to the NNPS Computer System.  Privileges may be suspended immediately.  For employees, disciplinary action may be taken.  Violations of the law will be reported to law enforcement officials.  NNPS will cooperate fully with local, state, and federal officials in any investigation related to illegal activities conducted using the NNPS Computer System.

Disciplinary action related to student access to electronic resources may be determined at the building and/or classroom level in accordance with existing policies and procedures as stated in School Board Policy JI, Student Rights and Responsibilities, and/or other School Board Policies and Procedures governing student discipline. Disciplinary actions should be tailored to assist the student in gaining the self-discipline to behave appropriately on an electronic network.

13. Definitions:

  • Non-employees: Contractors and support personnel who directly support the goals and mission of NNPS.
  • NNPS Computer System: A computer system or mobile Wi-Fi device that is owned, purchased, and/or supported by NNPS, and includes all technology resources and access to telecommunications networks (e.g. internet, local and wide area networks, hardware, software and communications services) division-wide and remotely.
  • Authorized User: A NNPS Computer System user whose access privileges have not been suspended or revoked.
  • NNPS Local Area Network: The computer network using the private Internet Protocol (IP) address scheme (not directly accessible from the Internet) defined by Technology and accessed by wired or wireless connections.
  • Business Use: Using NNPS resources in the course of performing job-related duties on behalf and for the benefit of the Division.
  • Infringement: When an individual inappropriately reproduces a work that is protected by a copyright.
  • Spamming: An e-mail user sending annoying, non-school business, or unnecessary message(s) to an individual or a large number of people on a specific e-mail list or site.
  • Phishing: The act of sending an e-mail to a user falsely claiming to be an established legitimate enterprise in an attempt to fraudulently deceive or persuade the user to surrender private information that will be used for identity theft.
  • Web based e-mail: A web based system that performs the functions of a mail client allowing access to e-mail through the Internet.
  • Text messaging: Text messaging is the common term for the sending of "short" (160 characters or fewer, including spaces) text messages from mobile phones using the Short Message Service (SMS).
  • The Online acknowledgement form is an electronic form for NNPS employees to electronically acknowledge the AUP. The url is:  https://secure.nn.k12.va.us/aup/

14. Disclaimer
The School Board shall not be responsible for any information that may be lost, damaged or unavailable when using the NNPS Computer System or for any information retrieved from external resources. 

The School Board shall not be responsible for any unauthorized charge or fee resulting from the use of the NNPS Computer System.

The School Board shall not be held liable in the event the Internet filtering software, used to screen Internet sites for offensive material, is unsuccessful and authorized users gain access to inappropriate and /or harmful material.

Every effort will be made to avoid the violation of privacy of individuals or groups; however, NNPS Computer System authorized users have no right of privacy and should have no expectation of privacy in materials sent, received, or stored in School Board owned equipment within the NNPS Computer System.


  • School Board Policy IJND, Acceptable Use Policy
  • School Board Policy GBAA, Discrimination and Harassment
  • School Board Policy IJNDA, Internet Sites
  • School Board Policy EGAD, Copyright Compliance
  • School Board Policy JI, Student Rights and Responsibilities



  • School Board Exhibit IJND-E, Employee, Non-Employee, and Volunteer
    Acceptance Form
  • School Board Exhibit IJND-E, Fact Sheet
  • School Board Exhibit IJND-E.1, Student Acceptance Form

Acknowledgement and Acceptance of this Acceptable Use Policy

Enter your network NNPS firstname.lastname and password to accept and acknowledge the AUP.


  • Your NNPS username should be in the form of firstname.lastname without the leading NNPS\.
  • You will be allowed three (3) attempts to accept and acknowledge the AUP.  After that your account will automatically be locked.  You will need to call the Technology Help Desk at 881-5461 x 12411 for further assistance.
  • After acknowledging the AUP, users who have not reset their NNPS password will be redirected to a site to do so. If you do not change your password you will temporarily lose the ability to access network resources like SharePoint and Webmail until you do.
  • You will receive an email verifying your electronic acknowledgement of the AUP.

Username:       Password:

Click 'Continue', then enter your digital signature (instructions to follow).